Volunteer Recommendation Letter Template (Example)

free editable volunteer recommendation letter template with customizable sections
Sample of Volunteer Recommendation Letter Template

Volunteering is a noble act that allows individuals to contribute their time and skills to help others in need. Whether you are a volunteer manager or an organization seeking volunteers, a volunteer recommendation letter can play a crucial role in the selection process. In this article, we will discuss what a volunteer recommendation letter is, why it is important, when it is needed, what to include in the letter, and how to write an effective recommendation letter.

What is a Volunteer Recommendation Letter?

A volunteer recommendation letter is a document written by an individual who has personally worked with a volunteer and can vouch for their skills, dedication, and character. It is often requested by organizations or volunteer managers to assess the suitability of a candidate for a specific volunteer position. The letter serves as a testament to the volunteer’s abilities and provides valuable insights into their work ethic and interpersonal skills.

Why Do You Need a Volunteer Recommendation Letter?

A volunteer recommendation letter holds significant weight in the selection process for volunteers. Here are a few reasons why it is important:

  • Showcasing a Volunteer’s Qualities: A recommendation letter allows the writer to highlight the volunteer’s strengths, skills, and personal qualities that make them an ideal candidate for the position.
  • Providing an Objective Assessment: As an outsider, the letter writer can provide an unbiased evaluation of the volunteer’s performance, work ethic, and commitment.
  • Building Trust and Credibility: A recommendation letter from a reputable source adds credibility to the volunteer’s application and instills confidence in the organization or volunteer manager.
  • Assisting in Decision-Making: The insights provided in the recommendation letter can help the organization or volunteer manager make an informed decision about the suitability of the candidate.

When is a Volunteer Recommendation Letter Needed?

A volunteer recommendation letter is typically requested during the application process for a volunteer position. It serves as supporting documentation to assess the candidate’s qualifications and fit for the role. Additionally, recommendation letters may also be required when applying for scholarships, grants, or other programs that require evidence of a volunteer’s capabilities.

What to Include in a Volunteer Recommendation Letter

When writing a volunteer recommendation letter, it is important to include specific details and examples that highlight the volunteer’s qualifications and character. Here are some key elements to include:

  • Introduction: Begin the letter with a formal salutation and introduce yourself as the writer. Mention your relationship with the volunteer and the context in which you have worked together.
  • Qualifications and Skills: Discuss the volunteer’s relevant qualifications, skills, and experiences that make them well-suited for the volunteer position. Provide specific examples and achievements to support your claims.
  • Work Ethic and Dedication: Describe the volunteer’s work ethic, reliability, and commitment to their responsibilities. Share instances where the volunteer went above and beyond their duties.
  • Interpersonal Skills: Highlight the volunteer’s ability to work well with others, communicate effectively, and contribute positively to the team. Provide anecdotes or instances that demonstrate their interpersonal skills.
  • Character and Integrity: Discuss the volunteer’s personal qualities such as honesty, integrity, empathy, and compassion. Share stories that exemplify these traits.
  • Conclusion: Summarize your recommendation and reiterate your confidence in the volunteer’s abilities. Provide your contact information in case further clarification is needed.

How to Write a Volunteer Recommendation Letter

Writing a volunteer recommendation letter requires careful thought and attention to detail. Here are some steps to follow:

  • Gather Information: Collect relevant information about the volunteer, their qualifications, experiences, and the specific volunteer position they are applying for.
  • Structure the Letter: Begin with a formal salutation and introduce yourself. Use paragraphs to address different aspects of the volunteer’s qualifications and character.
  • Provide Specific Examples: Support your claims about the volunteer’s skills and qualities with specific examples and anecdotes. This adds credibility and makes the letter more impactful.
  • Use a Formal Tone: Maintain a professional and formal tone throughout the letter. Avoid slang or overly casual language.
  • Proofread and Edit: Before submitting the letter, carefully proofread it for any errors or typos. Ensure that the content is clear, concise, and well-organized.

Remember, a well-written and detailed volunteer recommendation letter can greatly enhance a candidate’s chances of securing a volunteer position. By highlighting their qualifications, skills, and character, you can provide valuable insights that help organizations make informed decisions.


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